9 best Notion project management templates to boost efficiency and workflow speed in 2024

Unlock the full potential of your projects with these 9 powerful Notion project management templates. Whether you're organizing a small team task or overseeing a large project, these templates are your key to efficiency and effectiveness.
notion project management templates

Image credits: Notion.


Project management can sometimes feel like navigating through a maze, especially when you’re charting unknown territories or tackling complex tasks. It’s at these moments that Notion project management templates become your North Star.

Offering more than just a structured path, these Notion templates equip you with the necessary tools to kick-start your projects, streamline your processes, and lead your team to success with confidence and ease. From simplifying task assignments to ensuring every deadline is met with precision, discover how these Notion templates can transform your project management approach.


What is Notion?

Notion is a groundbreaking platform that redefines efficiency by merging all your essential work tools into one comprehensive application. With Notion, you unlock the power of unified documentation, project management, wikis, and note-taking capabilities, all designed to foster unparalleled collaboration and organization for teams and individuals alike.

Image credits: Notion.


Notion stands out for its remarkable flexibility and customization options, allowing you to tailor your workspace to perfectly fit your needs and work style. Whether you’re managing a complex project, organizing research, creating creative projects or jotting down your next big idea, Notion provides the tools and simplicity to do it all with ease.

But the best part? You can start transforming your workflow today with these Notion project management templates, absolutely free. Notion’s free plan offers robust features that cater to personal use, giving you a taste of streamlined efficiency without any commitment. And when you’re ready to unlock even more power, upgrading is just a click away.


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Notion is a versatile app that blends notes, tasks, wikis, and databases to create an all-in-one workspace for individuals and teams. It serves as both a project management system and a project management app, streamlining the way work gets done.

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Best free Notion project management templates

In the realm of project management, the right tools can make all the difference. That’s where the best free Notion project management templates come into play. These Notion templates are designed to cater to a wide array of project types and team sizes, providing a comprehensive solution to manage tasks, timelines, deadlines, and deliverables efficiently. With these free Notion templates, you’re not just organizing work; you’re setting the stage for unparalleled productivity and success.

Navigating through the intricacies of project management requires a reliable and efficient approach, and Notion project management templates are here to serve exactly that purpose. These Notion templates stand out as indispensable tools in your project management toolkit, offering a pre-structured framework that guides your team from the planning phase to the triumphant completion of your projects.


Quick list

Scrolling through this article you will find many details for each Notion template we have tested and selected for this ultimate list of best Notion templates for productivity. If you are in a hurry, however, below is the quick full-list of the best Notion templates:

  1. Project management template (Free)
  2. Project manager template (Free)
  3. Freelancer Project Management (Free)
  4. Project Management Template (Software)
  5. Projects & Tasks (Free)
  6. Project Management by Notion Labs (Free)
  7. Agile Project Management (Free)
  8. Basic Cost-Benefit Analysis (Free)
  9. OKR and Project Management (Free)


Top 5 Notion templates

Dive into our handpicked selection of the Top 5 Notion Templates, meticulously curated to jumpstart your productivity and enhance your organizational skills. This exclusive list kicks off with Notion templates that stand out for their innovative design, versatility, and ability to streamline workflows for both individuals and teams.

Whether you’re looking to manage projects more efficiently, organize your thoughts and notes, or track goals and deadlines, our top selections provide the perfect foundation to customize your workspace to your unique needs. Start exploring our top picks to discover how Notion can transform your work and personal life with unparalleled ease and flexibility.


1. Project management

Best project management template overall (Editor’s choice)

Let’s start our list of the best Notion project management templates. The Notion project management template is your ultimate dashboard, offering a panoramic view of key elements such as a project summary, accessible documentation, and critical metrics, among others. At a glance, the setup might appear minimalistic, yet diving into the “Documents” section unveils a rich array of boards, tables, and galleries.

Notion project management

Project & Tasks by Notion.


These elements are not only color-coded for quick status identification but also incorporate emojis for task labeling, enhancing visual navigation and task tracking.

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Project management Notion template

This Notion project management template is your ultimate dashboard, offering a panoramic view of key elements such as a project summary, accessible documentation, and critical metrics, among others. At a glance, the setup might appear minimalistic, yet diving into the "Documents" section unveils a rich array of boards, tables, and galleries. 

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2. Project manager

Upon entering this Notion project manager template, a “Quick Access” board welcomes you, allowing customization to align with your project priorities. The “Active Projects” section provides a snapshot of current endeavors, while a tabular setup offers team members the chance to inspect daily or weekly tasks.

notion project manager

“Project manager” by Notion.


For those with steady clients or operating on a retainer basis, the “Recurring Tasks” list is invaluable. Meanwhile, “Upcoming Events” keeps you informed about significant occurrences, including meetings or team updates.

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Project manager Notion template

Upon entering this Notion project management template, a "Quick Access" board welcomes you, with customization to align with your project priorities. The "Active Projects" section provides a snapshot of current endeavors, while a tabular setup offers team members the chance to inspect daily or weekly tasks. 

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3. Freelancer Project Management

Freelancers and independent contractors, often navigating solo, will find this freelance Notion project management template a game-changer for managing diverse tasks. It includes essential elements of a freelancer’s workflow: a project progress overview, a comprehensive task checklist, and specialized sections for client management, budget tracking, and timeline planning.

Notion Freelancer Project Management

Notion Freelancer Project Management.


Among the best Notion project management templates in our curated list, this all-in-one document is designed to streamline task organization and project tracking for freelancers, that’s why it deserved a spot on this list of the best Notion project management templates to try in 2024.

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Freelance project management Notion template

This Notion project management template is a game-changer for managing diverse tasks. It includes essential elements of a freelancer's workflow: a project progress overview, a comprehensive task checklist, and specialized sections for client management, budget tracking, and more.

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4. Project Management Template (Software)

Tailored for software development, Agile, and Scrum teams, this Notion project management template features a calendar for overarching timelines and a detailed roadmap for project specifics. The roadmap allows for project naming, Gantt chart integrations, and progress tracking via color-coded markers.

Notion Project Management Template

Notion Project Management Template.


This Notion template deserve a spot in this list of the best Notion project management templates because it offers a seamless transition from calendar overviews to detailed project insights, with tabs for “Projects” and “Features” enhancing navigational efficiency. Additional sections cater to user stories, feedback collection, and QA testing, ensuring comprehensive project oversight.

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Project management Notion template (Software)

Tailored for software development, Agile, and Scrum teams, this Notion project management template features a calendar for overarching timelines and a detailed roadmap for project specifics. The roadmap allows for project naming, Gantt chart integrations, and progress tracking via color-coded markers. 

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5. Projects & Tasks

Let’s conclude our top 5 best Notion project management templates with another great Notion template that deserve a try. The Project & Tasks Notion project management template stands as the ultimate solution for overseeing project lifecycles. The “Tasks” database delivers detailed workflow summaries, tracking lead responsibilities, task progress, and deadlines. It’s linked to the “Projects” database, ensuring updates are synchronized across databases, maintaining accuracy and cohesion.

Notion Projects and Tasks

Notion Projects and Tasks.


This template allows for unlimited project additions, each defined by timelines, team roles, and progress updates, embodying a versatile tool for project and task management.

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Projects and tasks Notion template

This projects and tasks free template is your ultimate tool for managing projects of any size or team type. With the flexibility to view your projects through a timeline, kanban board, or calendar, you can choose the visualization that suits you best. 

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More Notion project management templates

Venturing beyond the initial five, our exploration of Notion project management templates continues to uncover tools designed to elevate your project management skills to new heights. These additional Notion templates offer innovative solutions to manage projects, track progress, and enhance team collaboration, ensuring your workflow remains seamless and productive.


6. Project Management by Notion Labs

Continuing the list of the best Notion project management templates, this Notion project management template by Notion Labs acts as a central hub for managing both ongoing and completed projects, with features like work projects, time tracking, and an integrated calendar. Projects can be prioritized and assigned to team members with ease. Visual progress indicators and a completion checklist keep you informed of your project’s trajectory at a glance.

Notion Project Management 2

Notion Project Management.


The “Time Tracker” functionality enhances productivity by monitoring the duration spent on each task, ensuring efficiency. Additionally, the progress tracker visually represents your advancement towards long-term objectives with a percentage, all of which are cohesively integrated within a calendar view for optimal organization.

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Project management Notion template (Notion Labs)

This Notion project management template acts as a central hub for managing both ongoing and completed projects, with features like work projects, time tracking, and an integrated calendar. Projects can be prioritized and assigned to team members with ease.

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7. Agile Project Management

Tailored for the dynamic nature of Agile project management, this Agile Notion project management template divides tasks into smaller, manageable sections with dedicated boards for each team department. It facilitates an overview of project backlogs and personal tasks via the “Mine” tab, making it an adaptable tool for teams across various industries.

Notion Agile Project Management

Notion Agile Project Management.


Designed with software developers and engineers in mind, this top choice among the best Notion project management templates also caters to any sector requiring flexible project management. Customizable task boards and color-coded tags ensure that organization is both straightforward and adaptable to your team’s workflow.

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Agile project management Notion template

Tailored for the dynamic nature of Agile project management, this Notion project management template divides tasks into manageable sections with dedicated boards for each team department.

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8. Basic Cost-Benefit Analysis for Project Management

Make informed decisions with this Notion template, which simplifies the process of conducting a cost-benefit analysis. Ideal for evaluating potential projects or convincing stakeholders, it helps prioritize your efforts or identify areas for cost reduction.

Notion Basic Cost-Benefit Analysis

Notion Basic Cost-Benefit Analysis.


By automating the analysis process, this Notion project management template allows for a clear visualization of costs, inflation rates, and return on investment (ROI), making it an indispensable resource for strategic planning and value assessment.

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Basic cost and benefit analysis for project management

Make informed decisions with this Notion template, which simplifies the process of conducting a cost-benefit analysis. Ideal for evaluating potential projects or convincing stakeholders, it helps prioritize your efforts or identify areas for cost reduction.

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9. OKR and Project Management

Now it’s time to conclude our definitive list of the best Notion project management templates talking about another greate Notion template. Focusing on objectives and key results (OKRs), this OKR Notion project management template provides a structured approach to setting and achieving ambitious goals. It offers a comprehensive system for tracking key performance indicators (KPIs) at individual, group, and organizational levels.

Notion OKR and Project Management

Notion OKR and Project Management.


With features to outline quarterly objectives and a versatile “Projects/PRD” panel, it supports various viewing preferences and prioritizes tasks effectively. Progress bars and a timeline view aid in monitoring project advancement and ensuring alignment with overarching objectives. For these key features, this Notion template deserved a spot in this list of the best Notion project management templates.

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OKR and project management Notion template

Focusing on objectives and key results (OKRs), this Notion project management template provides a structured approach to setting and achieving ambitious goals. It offers a comprehensive system for tracking key performance indicators (KPIs) at individual, group, and organizational levels.

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FAQs

What is Notion management?

Notion management refers to the process of organizing, planning, and tracking various tasks, projects, or personal endeavors within Notion, a versatile application that combines note-taking, task management, databases, and project management tools in one platform.

It enables users to create custom workflows and systems that suit their specific needs, from managing daily to-dos to overseeing complex projects with multiple team members. Notion’s flexible structure allows for a wide array of management styles, making it an invaluable tool for individuals and teams looking to streamline their productivity and collaboration efforts.


Is Notion a good project management tool?

Absolutely! Notion is highly regarded as a powerful project management tool due to its flexibility, customization options, and all-in-one workspace capabilities. It allows teams and individuals to design their project spaces precisely as needed, integrating tasks, documents, databases, and calendars within a single platform.

Whether you’re tracking progress, sharing resources, or planning deadlines, Notion’s collaborative features and easy-to-use interface make it an excellent choice for managing projects of all sizes and complexities. It also gives you high-quality and free Notion project management templates to try.


Is Notion good for team management?

Yes, Notion excels in team management scenarios. It offers a collaborative environment where team members can easily share information, track project progress, assign tasks, and communicate within the context of their work.

With its customizable Notion project management templates and shared workspaces, Notion facilitates transparency and ensures that everyone stays informed about their roles and responsibilities. Additionally, its integration capabilities with other tools enhance team efficiency and workflow seamlessly.


How do you use Notion for program management?

Using Notion for program management involves leveraging its databases, Notion templates, and organizational tools to oversee multiple interconnected projects or activities. Start by creating a central dashboard to monitor overall program progress, including key milestones, deadlines, and objectives.

Break down the program into individual projects or components, each with its dedicated space for detailed planning, task assignments, and progress tracking. Utilize Notion’s tagging and filtering features to prioritize and organize tasks and manage resources effectively, ensuring that all aspects of the program are aligned and on track for successful completion.


What is a list of tasks in a project?

A list of daily tasks in a project, often referred to as a task list or to-do list, is a detailed enumeration of all the individual actions, steps, or activities that need to be completed to achieve the project’s goals. It breaks down the project into manageable parts, assigning each task a deadline, priority level, and responsible party. This list serves as a roadmap for project execution, helping teams stay organized and focused on what needs to be done next.


What should be included in a task list?

A comprehensive task list should include:
Task Description: A clear, concise statement of what needs to be done.
Priority Level: Indicates the importance or urgency of the task.
Deadline: The date by which the task should be completed.
Assignee: The person or team responsible for completing the task.
Status: Current progress of the task (e.g., not started, in progress, completed).
Dependencies: Any tasks that must be completed before this one can begin.
Resources: Links to documents, tools, or other materials needed to complete the task.

This detailed approach ensures that each task is well-defined and manageable, contributing to the overall success of the project.


What is Second brain Notion template?

The only Notion template that serves as a digital assistant for individuals looking to streamline their collection of knowledge, ultimate tasks, projects, and notes all in one Notion space. Drawing inspiration from the “Second Brain” idea, this tool is crafted to build an efficient digital repository for easy access and management of information. This Notion template includes functionalities for organizing tasks, jotting down notes, overseeing projects, setting goals, and categorizing resources.

These Notion project management templates are thoughtfully designed to resonate with established productivity techniques like the P.A.R.A. (Projects, Areas, Resources, Archives) framework and the GTD (Getting Things Done) strategy.

Offering a versatile and adaptable structure, Second Brain Notion templates are geared towards enhancing individual efficiency and managing personal knowledge effectively. Various designers put forward their distinctive renditions of the free template, each characterized by their innovative features and personal touch.


Wrap Up

Incorporating these Notion templates into your workflow not only simplifies task management and new project oversight but also enhances the ability to manage complex projects and ultimate tasks efficiently. Each Notion template includes features designed to cater to managing projects, from recurring tasks to tracking daily tasks, all in one central place.

Whether it’s for personal life organization, professional project management, or a mix of both, these best Notion templates offer a free, easily accessible way to stay focused, track time, and finish projects effectively, making them a great tool for any project manager or team looking to streamline their processes and enhance productivity.

Embracing Notion project management templates introduces a realm of possibilities for enhancing productivity, ultimate tasks, and managing complex projects with finesse. From integrated workspaces and Agile frameworks to cost-benefit analysis and objective-driven planning, these Notion project management templates are designed to meet the diverse needs of project managers and teams alike.

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