8 best Notion templates for productivity to transform your workday

In a world where efficiency and organization are key to success, finding the right Notion template to enhance productivity is crucial. This guide explores the best Notion templates designed to streamline your workflow and make your day-to-day tasks more manageable. From project management to personal organization, we've tested and selected top templates that promise to transform your productivity and personal life.
Best notion templates for productivity

Image credits: Notion.


Welcome to our definitive guide on the best Notion templates for productivity. In today’s fast-paced environment, staying organized and efficient is more important than ever. Notion, with its versatile platform, offers a myriad of templates to help manage every aspect of your life and work. But with so many options, how do you choose the ones that best fit your needs?

Our team has done the legwork, testing various templates to bring you a curated list of the top picks that will help you streamline your tasks, organize your projects, and ultimately, boost your productivity. Whether you’re a busy professional, a student, or anyone in between, our selections are designed to elevate your efficiency game to the next level.


What is Notion?

Notion is a versatile app that blends notes, tasks, wikis, and databases to create an all-in-one workspace for individuals and teams. It serves as both a project management system and a project management app, streamlining the way work gets done. With its customizable templates and easy-to-use interface, Notion helps you stay organized, manage projects, and keep track of all your information in one place.

By integrating various aspects of productivity into one platform, Notion increases productivity by making it easier to access your work and personal life in a single view. It’s designed to save time on daily routines, allowing users to focus more on progress and less on the process of organizing their tasks. Whether you’re managing a large team or just keeping track of your personal tasks, Notion is a must-have tool for anyone looking to create, manage, and collaborate efficiently.

In a Notion workspace, you can tailor your project management system to match your workflow, from setting up a simple to-do list to a more complex system involving databases and task assignments. Its flexibility and powerful features make it an ideal tool for anyone looking to improve their productivity and streamline their daily routines.


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Notion is a versatile app that blends notes, tasks, wikis, and databases to create an all-in-one workspace for individuals and teams. It serves as both a project management system and a project management app, streamlining the way work gets done.

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Best Notion templates for productivity

Welcome to the ultimate guide to the best Notion templates for productivity. In this digital age, staying organized and efficient is more important than ever. Whether you’re managing projects, tracking daily tasks, or setting goals for personal growth, Notion offers an all-in-one system to keep everything in check. With its customizable templates, you can create your own workspace tailored to your needs.

From task management to habit tracking, these templates are designed to help you stay on top of different aspects of your daily life and work life, enhancing productivity and saving time. Let’s dive into how Notion can be the perfect tool to streamline your tasks and projects, making your life easier and more organized.


Quick list

Scrolling through this article you will find many details for each Notion template we have tested and selected for this ultimate list of best Notion templates for productivity. If you are in a hurry, however, below is the quick full-list of the best Notion templates:

  1. Projects and tasks (Free)
  2. Kanban Board (Free)
  3. Notion project management (Free)
  4. Habit tracker buttons (Free)
  5. Weekly to-do list (Free)
  6. Life planner (Free)
  7. Life planner and time blocking (Free)
  8. Ultimate tasks (Free)


Top 5 Notion templates

Below, you’ll find detailed insights into our “Top 5” Notion templates for productivity, each rigorously tested by our team. These templates stand out for their ease of use, versatility, and how they cater to a wide range of needs, from managing daily tasks to overseeing complex projects. Each selection is accompanied by an in-depth review, covering key features, benefits, and practical applications to help you make the most of your Notion experience. Dive into the details and discover how these templates can transform your approach to productivity.


1. Projects and tasks

Best project management template overall (Editor’s choice)

The “Projects and tasks” Notion template is your ultimate tool for managing projects of any size or team type. With the flexibility to view your projects through a timeline, kanban board, or calendar, you can choose the visualization that suits you best.

Projects and tasks Notion template
Projects and tasks Notion template
Projects and tasks Notion template 3

Project & Tasks by Notion.


This template goes beyond simple task tracking. It allows you to write detailed planning documents, embed designs directly within Notion, and organize all your meeting notes in one central place. Whether you’re coordinating a small group or a large organization, this template ensures that every detail of your project is accessible and organized, streamlining your workflow and boosting productivity.

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Projects and tasks Notion template

This projects and tasks free template is your ultimate tool for managing projects of any size or team type. With the flexibility to view your projects through a timeline, kanban board, or calendar, you can choose the visualization that suits you best. 

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2. Kanban Board

The Kanban Board Notion template is a simple template that is perfect for overseeing extensive projects with multiple moving parts. This Notion template, suitable for both freelancers and businesses, provides a comprehensive overview of your project’s progress, tasks, and team member contributions, all in a visually appealing and easy-to-understand format.

kanban board notion template
kanban board notion template 2
kanban board notion template 3

“Kanban board” by Notion.


The Display variant excels in larger sizes, while the Text version is more adaptable for various sizes. It offers six weights, supports Cyrillic scripts, and comes with alternative glyphs and OpenType features, making it highly versatile for different design applications. Stolzl’s modernist roots make it a top choice for contemporary projects, ensuring clear communication in both print and digital formats.

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Kanban board Notion template

The Kanban Board Notion template is a simple template that is perfect for overseeing extensive projects with multiple moving parts. This Notion template provides a comprehensive overview of your project's progress, tasks, and contributions.

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3. Notion project management

Designed for efficiency and simplicity, the Notion Project Management Template is a powerhouse for anyone looking to streamline their project management process. This template enables you to create detailed project timelines, assign tasks to team members, set precise deadlines, and monitor progress, all within a single, integrated platform.

Project management Notion template
Project management Notion template 2
Project management Notion template 3

“Project management” by Abdo Karmalla.


Among the best Notion templates for productivity this is an ideal choice for managing meetings effectively, ensuring that every aspect of your project is organized and on schedule. Whether you’re at the helm of a small team or leading a vast enterprise, this Notion template offers the organization and clarity needed to keep your personal, teams, and business projects moving forward smoothly.

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Project management Notion template

Designed for efficiency and simplicity, the Notion Project Management template is a powerhouse for businesses, teams, and freelancers looking to streamline their project management process.

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4. Habit tracker buttons

Stay on top of your daily goals with the Habit Tracker Buttons Template for Notion. This ingeniously simple yet effective tool is designed to help you maintain consistency with your habits, ensuring you’re always moving forward in your personal and professional life. With just a single click, you can mark off habits you’ve successfully completed for the day. Whether it’s staying hydrated, committing to daily exercise, or finding time to meditate, this template transforms your ambitions into actionable, trackable activities.

Habit tracker buttons notion template
Habit tracker buttons notion template 2
Habit tracker buttons notion template 3

“Habit tracker buttons” by Notion.


Featuring Notion’s intuitive button block, this template not only simplifies habit tracking but also makes it visually satisfying to see your progress. It’s an ideal resource for anyone looking to build new habits or reinforce existing ones with minimal effort. Plus, you can set reminders directly within your template to ensure you never miss a beat in your daily routine.

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Habit tracker buttons Notion Template

The Habit Tracker Buttons Template for Notion is a simple yet effective tool is designed to help you maintain consistency with your habits, ensuring you're always moving forward in your personal and professional life.

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5. Weekly to-do list

Streamline your week with the Notion weekly To-Do list template, designed to help you efficiently plan and prioritize your tasks. This template offers a clear agenda view that highlights your most critical to-do’s, enabling you to focus on what matters most.

Weekly to do list notion template
Weekly to do list notion template 2
Weekly to do list notion template 3

“Weekly to-do list” by Notion.


With its user-friendly layout, you can easily visualize your weekly goals and adjust as your priorities change, ensuring a productive week ahead. Ideal for professionals and students alike who aim to stay organized and on top of their tasks.

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Weekly To-do list Notion Template

Streamline your week with the Notion weekly To-Do list template, designed to help you efficiently plan and prioritize your tasks. This template offers a clear agenda view that highlights your critical to-do's.

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More free Notion templates

Below, we have curated an additional collection of free Notion templates. These templates cover a wide range of needs, from project management systems to personal dashboards, and they are all available at no cost.

Designed to complement the best Notion templates for productivity, these free templates offer advanced features that can help you manage daily routines, assign tasks, and track your progress on recurring tasks and habits. Explore these resources to find the perfect template for personal use or small businesses, and take advantage of these tools to stay organized and increase efficiency in every aspect of your life.


6. Life planner

Elevate your planning with the Notion Life Planner Template, a comprehensive tool that encompasses daily, weekly, and monthly schedules, habit tracking, goal setting, and wellness routines. Its minimal yet functional design makes it the perfect digital companion for anyone looking to foster healthy habits and boost productivity.

Life planner notion template
Life planner notion template 2
Life planner notion template 3

“Life planner” by Minty Planners.


From setting ambitious goals to tracking daily routines of your personal life, this template offers a structured approach to organizing different aspects of your life, promoting a balanced and productive lifestyle. That’s why this template deserved a spot on our list of best Notion templates for productivity.

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Life planner Notion template

Elevate your planning with the Notion Life Planner Template, a comprehensive tool that encompasses daily, weekly, and monthly schedules, habit tracking, goal setting, and wellness routines.

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7. Notion life planner, time blocking, journal, goals

The Notion Life Planner template is an all-encompassing template that aids in meticulously planning your personal life with a time-blocking strategy, setting weekly and monthly priorities, set reminders, and achieving both short-term and long-term goals.

life planner time blocking notion template
life planner time blocking notion template 2
life planner time blocking notion template 3

“Life planner” by Edward Alonzo.


Featuring a dedicated Goals section with a vision board, and a Journal section for daily reflections and travel memories, it’s designed to guide you through setting clear objectives and maintaining a positive mindset. This template is a must-have tool for anyone looking to maximize their productivity while fostering personal growth.

Start with this template

Notion life planner, time blocking, journal, goals

The Notion Life Planner template is an all-encompassing template that aids in meticulously planning your personal life with a time-blocking strategy, setting weekly and monthly priorities, and achieving both short-term and long-term goals. 

Download Now
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8. Ultimate tasks

Last but not least, this Notion template called “Ultimate tasks“, a powerful extension of Notion’s capabilities into robust task and project management. This Notion template features a master task database with intelligent views for Today, Tomorrow, Next 7 Days, and more, mimicking the functionality of traditional task management applications.

Ultimate tasks notion template
Ultimate tasks notion template 2
Ultimate tasks notion template 3

“Ultimate tasks” by Thomas Frank.


The Projects database in this Notion template allows for detailed project and task organization, enhanced by advanced features like sub-tasks, priorities, recurring tasks, tagging, and a unique “cold tasks” system for managing inactive items. Whether you’re a project manager, a freelancer, or a small business owner, this template is designed to streamline your workflow and elevate your productivity.

Start with this template

Ultimate tasks Notion Template

"Ultimate tasks" is a powerful extension of Notion's capabilities into robust task and project management. This Notion template features a master task database with intelligent views.

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FAQs

How do you use Notion to increase productivity?

Using Notion to increase productivity involves leveraging its templates and features to organize your work and personal life. By creating a complete Notion productivity system, you can manage daily tasks, set reminders, track projects, and monitor your progress. Assign tasks, use a weekly planner, and track habits with a habit tracker to stay on top of your daily routines. Notion’s flexibility allows you to customize your workspace for any task, making it a great tool to streamline your workflow and enhance efficiency.


What are the best selling Notion templates?

The best selling Notion templates often include comprehensive systems for project management, task management, and personal dashboards that help users stay organized and productive. Popular templates feature advanced features for tracking projects and progress, set reminders, managing a team’s workflow, and personal use like habit tracking and goal setting. These templates serve as the backbone for a complete notion productivity system, appealing to both individuals and small businesses looking to optimize their efficiency.


What are Notion templates?

Notion templates are pre-designed frameworks that help you quickly set up a workspace for various tasks and projects. These templates range from simple to-do lists to complex project management systems. They offer a starting point for organizing data, set reminders, tracking progress, and managing tasks and ideas. With a template, users can easily create a personalized and efficient workspace without starting from scratch, making Notion an easily accessible and powerful tool for anyone looking to improve their productivity.


How do you use Notion for work and personal life?

Using Notion for both work and personal life involves setting up separate but interconnected workspaces or pages to manage different aspects of your life. For work, you can use project management apps, task lists, and team collaboration features to stay organized and track progress. For personal life, consider creating a personal dashboard for daily routines, a habit tracker for personal growth, and a weekly planner for scheduling. Notion’s versatility allows you to manage everything from daily tasks to long-term projects in one place, helping you maintain balance and increase productivity in every area of your life.


Wrap Up

In conclusion, Notion stands out as a versatile and powerful tool that can revolutionize the way you organize and manage your ideas, tasks, projects, and personal goals. With the best Notion templates for productivity at your fingertips, you can easily create a system that works for you, whether for personal use, small businesses, or team projects. The ability to customize and integrate different templates into your own workspace means that everything you need to stay organized and productive is easily accessible.

From task management and project tracking to habit tracking and goal setting, Notion provides an all-encompassing solution and templates to help you stay on top of your life. By taking advantage of both the top-rated templates tested by our team and the additional free Notion templates, you can enhance your daily efficiency and achieve your goals with ease.

For more updates on Notion, you can follow their “Release” page. Remember, productivity is not just about doing more; it’s about creating a workflow that allows you to manage your time and tasks more effectively, in both your professional and personal life. Let Notion be the tool that brings this vision to life, helping you make the most of every day.

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